Agenda and decisions

Hitchin Committee - Tuesday, 28th June, 2022 7.30 pm

Venue: Christchurch, Bedford Road, Hitchin, SG5 1HF

Contact: Committee Services - 01462 474655 

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Decision:

Apologies for absence were received from Councillors Judi Billing, Elizabeth Dennis-Harburg and Kay Tart.

 

Councillor Chris Lucas was absent.

2.

MINUTES - 1 MARCH 2022, 26 MAY 2022 pdf icon PDF 282 KB

To take as read and approve as a true record the minutes of the meetings of the Committee held on the 1 March 2022 and 26 May 2022.

Additional documents:

Decision:

RESOLVED:That the Minutes of the Meetings of the Committee held on 1 March 2022 and 26 May 2022 be approved as a true record of the proceedings and be signed by the Chair.

3.

NOTIFICATION OF OTHER BUSINESS

Members should notify the Chair of other business which they wish to be discussed at the end of either Part I or Part II business set out in the agenda. They must state the circumstances which they consider justify the business being considered as a matter of urgency.

 

The Chair will decide whether any item(s) raised will be considered.

Decision:

There was no other business notified.

4.

CHAIR'S ANNOUNCEMENTS

Members are reminded that any declarations of interest in respect of any business set out in the agenda, should be declared as either a Disclosable Pecuniary Interest or Declarable Interest and are required to notify the Chair of the nature of any interest declared at the commencement of the relevant item on the agenda.  Members declaring a Disclosable Pecuniary Interest must withdraw from the meeting for the duration of the item. Members declaring a Declarable Interest, wishing to exercise a ‘Councillor Speaking Right’, must declare this at the same time as the interest, move to the public area before speaking to the item and then must leave the room before the debate and vote.

Decision:

(1)  The Chair welcomed those present at the meeting, especially Members attending their first Hitchin Committee meeting and the members of the public who had attended to give a presentation.

 

(2)  The Chair advised that, in accordance with Council Policy, the meeting would be audio recorded.

 

(3)  The Chair drew attention to the item on the agenda front pages regarding Declarations of Interest and reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question.

5.

HITCHIN BID MANAGER

To receive a verbal presentation from the Hitchin BID Manager.

Decision:

The Chair advised that the Hitchin BID Manager, Tom Hardy, was unavailable for this meeting. Councillor Keith Hoskins provided a brief update.

6.

PUBLIC PARTICIPATION

To receive petitions, comments and questions from the public, including:

 

·         Plastic Free Hitchin

Decision:

The Chair advised that Anni Sander from Plastic Free Hitchin was unable to attend this meeting and would be invited to a future meeting.

 

The Chair invited Lisa King, Treasurer at Hitchin Fun Club, to give a verbal presentation for Members in support of their grant application.

7.

INFORMATION NOTE - AIR QUALITY IN HITCHIN pdf icon PDF 226 KB

INFORMATION NOTE OF THE AIR QUALITY CONSULTANT

 

The Chair to lead a discussion on the Air Quality in Hitchin.

Additional documents:

Decision:

The Chair led a discussion with Members on Air Quality in Hitchin.

8.

CHARNWOOD HOUSE UPDATE

The Chair to provide a verbal update on Charnwood House and lead a discussion with Members.

 

Decision:

The Chair provided Members with an update on the work being done at Charnwood House and led a discussion regarding this.

9.

TOWN TWINNING

The Chair to provide a verbal update on potential new Town Twinning and lead a discussion with Members.

Decision:

The Chair provided Members with an update on the work being done regarding a potential new Twinned Town for Hitchin.

10.

GRANTS & COMMUNITY UPDATE pdf icon PDF 560 KB

UPDATE FROM THE ASSISTANT COMMUNITY ENGAGEMENT OFFICER

 

To advise the Members on the current expenditure and balances of the Committee Grant budgets.

 

To bring to the Members’ attention recent requests received for Committee grant funding, made by community groups and local organisations, including:

 

·         Back2Schoolival CIC

·         Hitchin Fun Club

·         PoetsIN

 

To advise of the activities and schemes with which the Community Engagement officers have been involved in.

 

To bring to the Members’ attention some important community-based activities that will take place during the next few months.

Additional documents:

Decision:

RESOLVED: That the Committee be recommended to endorse the actions taken by the Community Engagement team to promote greater community capacity and well-being for Hitchin.

 

REASONS FOR DECISION:

 

(1)  To ensure the Members are kept informed of the work of the Community Engagement Team.

 

(2)  This report is intended to inform Members of the financial resources available. It draws attention to the current budgetary situation by assisting in the effective financial management of budgets. This ensures that all actions are performed in line with the Authority’s Financial Regulations, the Council’s Constitution, and the guidance of the existing Grants policy as agreed by Cabinet in January 2020.

 

(3)  The awarding of financial assistance to voluntary organisations and the use of discretionary spending allows the Committee to further the aims of the Council Plan.

11.

WARD MATTERS AND OUTSIDE ORGANISATIONS - MEMBERS' REPORTS

To receive any verbal reports from Members regarding Ward matters and Outside Organisations.

Decision:

The following items were discussed in relation to Ward Matters and Outside Organisations:

 

·         Plastic Free Hitchin

·         The Dell

12.

POSSIBLE AGENDA ITEMS FOR FUTURE MEETINGS

The Chair to lead a discussion regarding possible agenda items for future meetings.

Decision:

The Chair notified Members that the following items would be included on the next agenda; Car Parking Charges review and a public presentation from Plastic Free Hitchin.

 

The Chair also raised the possibility of a discussion at the next meeting regarding the future of Hitchin Town Talks, given the decline in attendance at these at recent meetings.