Agenda and decisions

Southern Rural Committee - Thursday, 30th June, 2022 7.30 pm

Venue: Council Chamber, District Council Offices, Gernon Road, Letchworth

Items
No. Item

1.

WELCOME

Decision:

The Chair welcomed Members, Officers and members of the public to the meeting.

 

The Chair advised Members of an error to the published agenda, which had incorrectly included Hitchin Area Committee minutes from the meeting on 26 May 2022. The correct Southern Rural Area Committee minutes had been published as a supplementary document.

2.

APOLOGIES FOR ABSENCE

Decision:

Apologies for absence were received by Councillors Ian Moody and Lisa Nash.

 

Councillor Terry Tyler was absent.

3.

MINUTES - 3 MARCH 2022, 26 MAY 2022 pdf icon PDF 299 KB

To take as read and approve as a true record the minutes of the meetings of the Committee held on the 3 March 2022 and 26 May 2022

Additional documents:

Decision:

RESOLVED: That the Minutes of the Meeting of the Committee held on 3 March 2022 and 26 May 2022 be approved as a true record of the proceedings and be signed by the Chair.

4.

NOTIFICATION OF OTHER BUSINESS

Members should notify the Chair of other business which they wish to be discussed at the end of either Part I or Part II business set out in the agenda. They must state the circumstances which they consider justify the business being considered as a matter of urgency.

 

The Chair will decide whether any item(s) raised will be considered.

Decision:

There was no other business notified.

5.

CHAIR'S ANNOUNCEMENTS

Members are reminded that any declarations of interest in respect of any business set out in the agenda, should be declared as either a Disclosable Pecuniary Interest or Declarable Interest and are required to notify the Chair of the nature of any interest declared at the commencement of the relevant item on the agenda.  Members declaring a Disclosable Pecuniary Interest must withdraw from the meeting for the duration of the item. Members declaring a Declarable Interest, wishing to exercise a ‘Councillor Speaking Right’, must declare this at the same time as the interest, move to the public area before speaking to the item and then must leave the room before the debate and vote.

Decision:

(1)  The Chair welcomed those present at the meeting, especially those who had attended to give a presentation. The Chair welcomed Cllr Ralph Muncer to his first area committee meeting following his election in May.

 

(2)  The Chair drew attention to the item on the agenda front pages regarding Declarations of Interest and reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question.

 

 

6.

PUBLIC PARTICIPATION

To receive petitions, comments and questions from the public.

Decision:

The Chair invited Ann Warner and Parish Councillor Yvonne Hart from Holwell Parish Council, to give a verbal presentation for Members in support of their grant application.

7.

GRANTS & COMMUNITY UPDATE pdf icon PDF 813 KB

REPORT OF THE POLICY AND COMMUNITY MANAGER

 

To advise the Committee on the current expenditure and balances of the Committee Grant budgets.

 

To bring to the Committee’s attention details of recent requests received for Committee grant funding, made by community groups and local organisations, including:

 

·         Holwell Parish Council

·         River Hiz Conservation Group

 

To advise the Committee of the activities and schemes with which the Community

Engagement officers have been involved in.

 

To bring to the Committee’s attention some important community-based activities that will take place during the next few months.

Additional documents:

Decision:

RESOLVED: That the Committee be recommended to endorse actions taken by the Community Engagement team to promote greater community capacity and well-being for Southern Rural.

 

REASON FOR DECISION:

 

(1)  To ensure the Members are kept informed of the work of the Community Engagement Team

 

(2)  This report intended to inform Members of the financial resources available. It draws attention to the current budgetary situation by assisting in the effective financial management of the budgets. This ensures that all actions are performed in line with the Authority’s Financial Regulations, the Council’s Constitution, and the guidance of the existing Grants policy as agreed by Cabinet in January 2020.

 

(3)  The awarding of financial assistance to voluntary organisations and the use of discretionary spending allows the Committee to further the aims of the Council Plan.

 

8.

WARD MATTERS AND OUTSIDE ORGANISATIONS - MEMBERS' REPORTS

To receive any verbal reports from Members regarding Ward matters and Outside Organisations.

Decision:

The following items were discussed in relation to Ward Matters and Outside Organisations:

 

·         Potential closure of Kimpton Surgery

·         New proposals to build solar parks

·         Rand’s Educational Foundation

 

RECOMMENDED TO FULL COUNCIL: To discuss the closure of Kimpton GP surgery and the issue of accessibility of healthcare services for residents in rural wards.

 

REASON FOR RECOMMENDATION: To act as a forum for discussion on matters of local interest and to make arrangements for the provision of information about local services and other matters to people in the area