Agenda and decisions

Finance, Audit and Risk Committee
Monday, 3rd June, 2019 7.30 pm

Venue: Council Chamber, Council Offices, Gernon Road, Letchworth Garden City

Contact: Amelia McInally (01462) 474514  Email: amelia.mcinally@north-herts.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Decision:

Apologies for absence were received from Councillors Steve Deakin-Davies.

 

Having given due notice Councillor Sam Collins advised that he would be substituting for Councillor Steve Jarvis.

2.

MINUTES - 21 MARCH 2019 pdf icon PDF 135 KB

To take as read and approve as a true record the minutes of the meeting of this Committee held on the 21 March 2019.

Decision:

RESOLVED:That the Minutes of the Meeting of the Committee held on 21 March 2019 be approved as a true record of the proceedings and be signed by the Chairman.

3.

NOTIFICATION OF OTHER BUSINESS

Members should notify the Chairman of other business which they wish to be discussed by the Committee at the end of the business set out in the agenda. They must state the circumstances which they consider justify the business being considered as a matter of urgency.

 

The Chairman will decide whether any item(s) raised will be considered.

Decision:

There was no other business notified.

4.

CHAIRMAN'S ANNOUNCEMENTS

Members are reminded that any declarations of interest in respect of any business set out in the agenda, should be declared as either a Disclosable Pecuniary Interest or Declarable Interest and are required to notify the Chairman of the nature of any interest declared at the commencement of the relevant item on the agenda.  Members declaring a Disclosable Pecuniary Interest must withdraw from the meeting for the duration of the item. Members declaring a Declarable Interest, wished to exercise a ‘Councillor Speaking Right’, must declare this at the same time as the interest, move to the public area before speaking to the item and then must leave the room before the debate and vote.

Decision:

 

(1)    The Chairman thanked those who were no longer Members of this Committee, Councillor's Terry Hone, Simon Harwood, Ian Albert, Jim McNally, Ian Moody and Terry Tyler;

 

(2)    The Chairman welcomed Councilor's Morgan Derbyshire, Steve Jarvis, Sam North, Kay Tart and Michael Weeks who were new to the Committee;

 

(3)    The Chairman announced that in accordance with Council Policy that the meeting was being audio recorded. Members of the public and the press may use their devices to film/photograph, or do a sound recording of the meeting, but she asked them to not use flash and to disable any beeps or other sound notifications that emitted from their devices;  and

 

(4)   The Chairman reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question.

5.

PUBLIC PARTICIPATION

To receive petitions and presentations from members of the public.

Decision:

There was no public participation.

6.

SIAS ANNUAL ASSURANCE OPINION AND ANNUAL REPORT pdf icon PDF 330 KB

REPORT OF THE SHARED INTERNAL AUDIT SERVICE

 

To receive the Annual Assurance Opinion and Annual Report.

Decision:

RESOLVED:

 

(1)       That the Annual Assurance Statement and Internal Audit Report be noted;

 

(2)       That the results of the self-assessment, as required by both the Public Sector Internal Audit Standards (PSIAS) and the Quality Assurance and Improvement Programme (QAIP) be noted;

 

(3)       That the SIAS Audit Charter be accepted; and

 

(4)       That the assurance from management that the scope and resources for internal audit had been subject to no inappropriate limitations in 2018/19 be noted.

 

REASON FOR DECISION:  To review and note the Annual Assurance Statement and the Internal Audit Annual Report for 2018/19.

7.

SIAS PROGRESS REPORT pdf icon PDF 131 KB

REPORT OF THE SHARED INTERNAL AUDIT SERVICE

 

To receive the Progress Report.

Decision:

RESOLVED:

 

(1)       That the Internal Audit Progress Report for the period to 17 May 2019 be noted;

 

(2)       That the proposed amendments to the 2019/20 Audit Plan be noted; and

 

(3)       That the implementation status of High Priority recommendations be noted.

 

REASON FOR DECISION:  To allow the Committee to review, comment and challenge the current status of the Internal Audit Plan.

8.

DRAFT ANNUAL GOVERNANCE STATEMENT pdf icon PDF 96 KB

REPORT OF THE POLICY AND COMMUNITY ENGAGEMENT MANAGER

 

For the Finance, Audit & Risk Committee to review the draft Annual Governance Statement (AGS) including Action Plan for the year 2018/19.

Additional documents:

Decision:

RESOLVED:

 

That the draft Annual Governance Statement Action Plan for 2018/19 be noted in order for it to be finalised for approval in July 2019.

 

REASON FOR DECISION:  To offer Members of the Committee the opportunity to assess and comment on the Annual Governance Statement before it is finalised; and to provide the Committee with assurances that NHDC is examining and, where necessary, improving its governance arrangements.

9.

FINANCE, AUDIT AND RISK ANNUAL REPORT pdf icon PDF 150 KB

REPORT OF THE SERVICE DIRECTOR – RESOURCES

 

To receive the Finance, Audit and Risk Annual Report.

Decision:

RESOLVED:

 

That the Annual Report of the Finance, Audit and Risk Committee 2018/2019 be noted.

 

REASON FOR DECISION:  To comply with the requirements of the Council’s Constitution.

10.

REVENUE BUDGET OUTTURN 2018/19 pdf icon PDF 155 KB

REPORT OF THE SERVICE DIRECTOR – RESOURCES

 

To consider the summary position on General Fund income and expenditure as at the end of the financial year 2018/19.

Decision:

RESOLVED:

 

That the Revenue Budget Outturn 2018/19 be noted.

 

REASON FOR DECISION:  To provide an opportunity for the Committee to comment as appropriate on the Revenue Budget Outturn 2018/19.

11.

CAPITAL PROGRAMME OUTTURN 2018/19 pdf icon PDF 94 KB

REPORT OF THE SERVICE DIRECTOR – RESOURCES


To consider the Capital Programme Outturn 2018/19.

Additional documents:

Decision:

RESOLVED: 

 

That the Capital Programme Outturn 2018/19 report be noted.

 

REASON FOR DECISION:  To provide an opportunity for the Committee to comment as appropriate on the Capital Programme Outturn 2018/19.

12.

ANNUAL TREASURY MANAGEMENT REVIEW 2018/19 pdf icon PDF 77 KB

REPORT OF THE SERVICE DIRECTOR – RESOURCES


To consider the Annual Treasury Management Review 2018/2019.

Additional documents:

Decision:

RESOLVED:  That the Annual Treasury Management Review 2018/19 be noted.

 

REASON FOR DECISION:  To provide an opportunity for the Committee to comment as appropriate on the Annual Treasury Management Review 2018/19.

13.

FUTURE MEETINGS - POSSIBLE AGENDA ITEMS

Introduced by the Chairman.

Decision:

The Chairman requested that should any Members have any suggestions for agenda items at future meetings would they please advise herself, officers or the Committee Clerk.

 

 

 

 

The meeting closed at 9.06pm.

Audio Recording of Meeting MP3 32 MB