Issue - meetings

REPORT OF THE SERVICE DIRECTOR – RESOURCES

To consider the proposed review of the Financial Regulations.

RECOMMENDED TO COUNCIL: The proposed changes should be adopted.

REASON FOR DECISION: The constitution requires that the Financial Regulations are kept under review. Minor changes can be approved by the Chief Financial Officer, but more significant changes are approved by Council.

Audio Recording – 43 minutes 59 seconds

The Service Director – Resources presented a report entitled Financial Regulations Review and advised:

·         There have been no fundamental changes. This report highlighted those changes and all the changes, with reasons, were outlined in Appendix A.

The following Members asked questions:

·         Councillor Adam Compton

·         Councillor Clare Billing

In response to questions asked the Service Director – Resources advised:

·         There has been a combination of goods receipting and invoice payment without a purchase order. Move towards the purchase order, goods receipting and invoice payment three way match.

·         Budgets are sometimes allocated to one code and later spread across other budget codes; therefore, it may not be appropriate to block requests over budgets, but this would be looked at in more detail.

·         The SAFS powers are mirrored by SIAS in relation to council employees.

Following a vote, it was:

RECOMMENDED TO COUNCIL: The proposed changes should be adopted.

REASON FOR DECISION: The constitution requires that the Financial Regulations are kept under review. Minor changes can be approved by the Chief Financial Officer, but more significant changes are approved by Council.