Issue - meetings

REPORT OF THE SERVICE DIRECTOR – RESOURCES

A review of section 20 of the Constitution relating to Contracts and Procurement

RECOMMENDED TO COUNCIL: That Council considers the proposed changes and recommends their adoption to Full Council.

REASON FOR DECISION: The Contract Procurement Rules (CPR’s) are part of the Constitution (under Section 20) and must be regularly reviewed and updated as part of the Council’s governance and procurement review processes, contributing to the Council’s system of effective internal control.

Audio Recording: 57 minutes 40 seconds

The Service Director – Resources presented the report entitled Annual Review of the Contract Procurement Rules and highlighted the following points:

·         The review is fairly minor as the Council is expecting a Procurement Bill next year with potentially fundamental changes;

·         The changes are detailed in section 8 of the report;

·         The first change is that Procurement has moved back in to Resources;

·         The other changes were made to tidy up the rules weren’t as clear as they could be;

·         Now that the Council has a full-time Procurement Officer the focus is on documents that sit behind the Procurement rules, to support Officers carrying out procurements.

Councillor Terry Tyler proposed and Councillor Phil Weeder seconded and, following a vote it was:

RECOMMENDED TO COUNCIL: That Council considers the proposed changes and recommends their adoption to Full Council.

REASON FOR DECISION: The Contract Procurement Rules (CPR’s) are part of the Constitution (under Section 20) and must be regularly reviewed and updated as part of the Council’s governance and procurement review processes, contributing to the Council’s system of effective internal control.