Issue - meetings

REPORT OF THE SERVICE DIRECTOR – LEGAL & COMMUNITY AND THE MONITORING OFFICER

Further to the report in September this report, and its resolution on 4.8.23 (a), this covers follow up wording and other proposed changes regarding Member call-ins and registering to speak; and some Service Directors’ responsibilities under section 14 that have changed.

RESOLVED:

(1)  That Council approved the amendments detailed in Appendix A, subject to the removal of proposed changes to Section 8 of the Constitution regarding the Planning Control Committee.

(2)  That Council noted that guidance notes for Chairs in relation to 4.8.23(a) was attached at Appendix B. This may be amended as required by the Service Director: Legal & Community.

REASON FOR DECISION: To reflect good decision making practice and keep the Constitution up to date.

Audio Recording – 139 minutes 12 seconds

The Monitoring Officer presented the report entitled ‘Constitutional Amendment Report’ and highlighted:

·         The proposed amendments to Standing Order 4.8.23 (a), as discussed at Council in September, were detailed in 8.1 to 8.4 of the report.

·         There was an amendment proposed to the 6-month rule on revisiting decisions at Cabinet Sub-Committees, detailed at 8.5.

·         Following comments received, the proposed amendments to Section 8 Planning Control Committee, as detailed at 8.6 and 8.7 of the report, were removed from this update and would be presented for consideration at a future meeting.

Councillor Elizabeth Dennis-Harburg noted that the proposed amendment to 4.8.23 (a) had previously been discussed at length and the advice included in Appendix B would be of assistance to the Chair’s, as well as support wellbeing. Cllr Dennis-Harburg was also supportive of the amendment to the 6 month rule regarding the Sub-Committees and for amendments to Section 8 to be considered at a future meeting.

Councillor Elizabeth Dennis-Harburg proposed and Councillor Ruth Brown seconded and, following a vote, it was:

RESOLVED:

(1)  That Council approved the amendments detailed in Appendix A, subject to the removal of proposed changes to Section 8 of the Constitution regarding the Planning Control Committee.

(2)  That Council noted that guidance to Chairs in relation to 4.8.23(a) as attached at Appendix B. This may be amended as required by the Service Director: Legal & Community.

REASON FOR DECISION: To reflect good decision making practice and keep the Constitution up to date.

N.B. At this point in the meeting Councillor Val Bryant left the Chamber at 21.55 and did not return to the meeting.