Issue - meetings

REPORT OF THE SERVICE DIRECTOR – RESOURCES

To consider the Risk Management Update and Annual Report on Risk Management 2017/18.

RECOMMENDED TO CABINET: 

(1)       That the increase in the score for the “Waste – Depot/Transfer Station” sub-risk from an 8 to a 9 be approved;

(2)       That a new “Waste – Food and Garden Waste” sub-risk, with a score of 5, be approved;

(3)       That the overall score for the Waste and Street Cleaning Contract renewal” risk remain unchanged at a score of 8; and

(4)       That the Annual Report on Risk and Opportunities Management 2017/18, as set out at Appendix B to the report, be supported and referred to Council for approval.

REASON FOR DECISION:  To comply with the Risk and Opportunities Management Strategy, which stipulates that an Annual Risk Management report is taken to Council.

The Service Director - Resources presented a report which provided an update on Risk Management and the Annual Report on Risk Management 2017/18.

The Service Director - Resources advised that, in February 2018, officers had reviewed the “Waste – Depot/Transfer Station” sub-risk and increased the likelihood risk score to “High” (3).  This was to reflect the emerging issues relating to the installation of a Fire Suppression System and the Environment Agency permit/licence at the Buntingford Depot.  The proposed change would move the Waste sub-risk from an 8 to a 9 on the Risk Matrix.

In respect of the “Waste – Food and Garden Waste” sub-risk, the Service Director - Resources commented that, in February 2018, officers had created a new sub-risk for the Waste and Street Cleansing Contract renewal with a score of 5.  This was to reflect the introduction of charging for Garden Waste, which commenced on 9 May 2018.

The Committee noted that the overall risk for the Waste and Street Cleansing Contract renewal remained unchanged as an 8 on the matrix.

The Service Director - Resources referred to the Annual Report on Risk Management 2017/18, as attached at Appendix B to the report.  He summarised the significant changes to the Top Risks which had occurred throughout the year, and drew attention to the achievements against the Risk management Action Plan for 2017/18.

It was noted that, when the Risk Management Group met next, there was a strong possibility that the Office Accommodation risk would be removed from the matrix now that the move back to the District Council Offices had been completed.

In response to a request from the Chairman, the Service Director – Resources undertook to report back to the Committee following the outcome of a review of the Risk Management Group’s structure and terms of reference.

RECOMMENDED TO CABINET: 

(1)       That the increase in the score for the “Waste – Depot/Transfer Station” sub-risk from an 8 to a 9 be approved;

(2)       That a new “Waste – Food and Garden Waste” sub-risk, with a score of 5, be approved;

(3)       That the overall score for the Waste and Street Cleaning Contract renewal” risk remain unchanged at a score of 8; and

(4)       That the Annual Report on Risk and Opportunities Management 2017/18, as set out at Appendix B to the report, be supported and referred to Council for approval.

REASON FOR DECISION:  To comply with the Risk and Opportunities Management Strategy, which stipulates that an Annual Risk Management report is taken to Council.