Issue - meetings

Members are reminded that any declarations of interest in respect of any business set out in the agenda, should be declared as either a Disclosable Pecuniary Interest or Declarable Interest and are required to notify the Chairman of the nature of any interest declared at the commencement of the relevant item on the agenda.  Members declaring a Disclosable Pecuniary Interest must withdraw from the meeting for the duration of the item. Members declaring a Declarable Interest, wished to exercise a ‘Councillor Speaking Right’, must declare this at the same time as the interest, move to the public area before speaking to the item and then must leave the room before the debate and vote.

(1)    The Chairman announced that if the fire alarm were to sound it would not be a test and they were advised to use the nearest exit.  If anyone had mobility issues, they were advised to notify a member of staff;

(2)    The Chairman announced that Members of the public and the press may use their devices to film/photograph, or do a sound recording of the meeting, but she asked them to not use flash and to disable any beeps or other sound notifications that emitted from their devices.  In addition, the Chairman had arranged for the sound at this particular meeting to be recorded;

(3)   The Chairman reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question;

(4)   The Chairman asked that, for the benefit of any members of the public present at the meeting, Officers announce their name and their designation to the meeting when invited to speak.

(5)   The Chairman announced that members of the public had 5 minutes for each group of speakers.  The time limit also applied to Member Advocates.  The alarm would sound after 4½ minutes as a warning and again at 5 minutes to signify that the speaker must cease. 

Audio Recording – Start time of Item – 1 minute and 11 seconds

(1)    The Chairman announced that if the fire alarm were to sound it would not be a test and they were advised to use the nearest exit.  If anyone had mobility issues, they were advised to notify a member of staff;

(2)    The Chairman announced that Members of the public and the press may use their devices to film/photograph, or do a sound recording of the meeting, but she asked them to not use flash and to disable any beeps or other sound notifications that emitted from their devices.  In addition, the Chairman had arranged for the sound at this particular meeting to be recorded;

(3)   The Chairman reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question;

(4)   The Chairman asked that, for the benefit of any members of the public present at the meeting, Officers announce their name and their designation to the meeting when invited to speak.

(5)   The Chairman announced that members of the public had 5 minutes for each group of speakers.  The time limit also applied to Member Advocates.  The alarm would sound after 4½ minutes as a warning and again at 5 minutes to signify that the speaker must cease.