Issue - meetings

REPORT OF THE DEVELOPMENT AND CONSERVATION MANAGER

To give the Committee an annual update on all S106 activity.

RESOLVED:

(1)       That the content of the report entitled Annual Update on s106 obligations for the Southern Rural Committee be noted;

(2)       That the Development and Conservation Manager be requested to present a report regarding Section 106 contributions to the Southern Rural Committee on an annual basis;

(3)       That S106 Monitoring and Planning Compliance Officer be requested to investigate the criteria for funding towards community projects;

(4)       That, other than where a contribution has been negotiated for a specific purpose or project, Ward Members of the area where the Section 106 Obligation or Unilateral Undertaking funding is generated and the Area Committee be consulted prior to funding being allocated away from that area.

REASONS FOR RECOMMENDATION:

(1)       To ensure that there is a robust system for negotiating and managing Section 106 Obligations and Unilateral Undertakings, that records activity for each financial year and is placed in the public domain.

(2)       To ensure that the process is kept under constant review and Member scrutiny and that the risk associated with this activity is managed in an appropriate manner.

Audio Recording – 30 minutes 43 seconds

The Development and Conservation Manager presented the report entitled

Annual Update on S106 Obligations for the Southern Rural Committee and drew attention to the following:

·                Table 1A illustrated agreed s106 provisions;

·                Table 2 illustrated payments that had been received during the financial year of 2018/19;

·                Table 4 and paragraph 8.4.5 illustrated remaining funds to be allocated for Southern Rural Parishes;

·                There were diminishing discretionary Section 196 funds available to spend;

·                The Transport Officer was looking at ways for the Sustainable Contributions element of the discretionary funding could be used;

·                There was now a requirement to identify a project for funding in a Section 106 agreement at the time the planning application was submitted;

·                Cabinet would consider a draft Supplementary Planning Document on the business case for the introduction of a small sites Community Infrastructure Levy at their meeting in December 2019.

The following Member raised questions and took part in the debate:

·                Councillor David Barnard.

In response to questions raised, the Development and Conservation Manager advised that:

·               Parish Councils were asked to comment on planning applications

·               Whether or not they were in favour of the development, Parish Councils needed to consider what projects they wanted to be included in the Section106 agreement.

 RESOLVED:

(1)       That the content of the report entitled Annual Update on s106 obligations for the Southern Rural Committee be noted;

(2)       That the Development and Conservation Manager be requested to present a report regarding Section 106 contributions to the Southern Rural Committee on an annual basis;

(3)       That S106 Monitoring and Planning Compliance Officer be requested to investigate the criteria for funding towards community projects;

(4)       That, other than where a contribution has been negotiated for a specific purpose or project, Ward Members of the area where the Section 106 Obligation or Unilateral Undertaking funding is generated and the Area Committee be consulted prior to funding being allocated away from that area.

REASONS FOR RECOMMENDATIONS:

(1)       To ensure that there is a robust system for negotiating and managing Section 106 Obligations and Unilateral Undertakings, that records activity for each financial year and is placed in the public domain.

(2)       To ensure that the process is kept under constant review and Member scrutiny and that the risk associated with this activity is managed in an appropriate manner.