Agenda and decisions

Council - Thursday, 22nd September, 2022 7.30 pm

Venue: Council Chamber, District Council Offices, Gernon Road, Letchworth, SG6 3JF

Contact: Committee Services - 01462 474655  Email: Committee.Services@north-herts.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Decision:

Apologies for absence were received from Councillors Sam North, Sean Prendergast, Morgan Derbyshire, Adem Ruggiero-Cakir, Amy Allen, Gerald Morris, Terry Tyler, Terry Hone, Ian Moody, Raj Bhakar and Lisa Nash.

2.

MINUTES - 14 JULY 2022 pdf icon PDF 362 KB

To take as read and approve as a true record the minutes of the meeting of the Committee held on the 14 July 2022.

Decision:

RESOLVED: That the Minutes of the Meeting of the Committee held on 14 July 2022 be approved as a true record of the proceedings and be signed by the Chair.

3.

NOTIFICATION OF OTHER BUSINESS

Members should notify the Chair of other business which they wish to be discussed at the end of either Part I or Part II business set out in the agenda. They must state the circumstances which they consider justify the business being considered as a matter of urgency.

 

The Chair will decide whether any item(s) raised will be considered.

Decision:

There was no other business notified.

4.

CHAIR'S ANNOUNCEMENTS

Climate Emergency

The Council has declared a climate emergency and is committed to achieving a target of zero carbon emissions by 2030 and helping local people and businesses to reduce their own carbon emissions.

 

A Cabinet Panel on the Environment has been established to engage with local people on matters relating to the climate emergency and advise the council on how to achieve these climate change objectives. A Climate Change Implementation group of councillors and council officers meets regularly to produce plans and monitor progress. Actions taken or currently underway include switching to green energy, incentives for low emission taxis, expanding tree planting and working to cut food waste.

 

In addition the council is a member of the Hertfordshire Climate Change and Sustainability Partnership, working with other councils across Hertfordshire to reduce the county’s carbon emissions and climate impact.

 

The Council’s dedicated webpage on Climate Change includes details of the council’s climate change strategy, the work of the Cabinet Panel on the Environment and a monthly briefing on progress.

 

Declarations of Interest

Members are reminded that any declarations of interest in respect of any business set out in the agenda, should be declared as either a Disclosable Pecuniary Interest or Declarable Interest and are required to notify the Chair of the nature of any interest declared at the commencement of the relevant item on the agenda. Members declaring a Disclosable Pecuniary Interest must withdraw from the meeting for the duration of the item. Members declaring a Declarable Interest, wishing to exercise a ‘Councillor Speaking Right’, must declare this at the same time as the interest, move to the public area before speaking to the item and then must leave the room before the debate and vote.

Decision:

(1)        Members were reminded that this Council had declared a Climate Emergency. This was a serious decision and meant that, as this was an emergency, all of us, officers and Members had that in mind as we carried out our various roles and tasks for the benefit of our District.

 

(2)        The Chair drew attention to the item on the agenda front pages regarding Declarations of Interest and reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question.

 

(3)        The Chair reminded Members that the normal rules of debate and times to speak applied.

 

(4)        The Chair bade farewell to the Committee, Member and Scrutiny Manager, William Edwards, who is leaving North Herts Council in October. The Chair thanked him for all of his hard work over the past 2 years.

 

(5)        The Chair made a statement regarding the death of former Councillor Nigel Agar and gave his best wishes to Councillor Agar’s family; he then held a minute’s silence in his memory.

 

(6)        The Chair informed the meeting that he planned to have a comfort break at a suitable time around 8:30.

 

5.

PUBLIC PARTICIPATION

To receive petitions, comments and questions from the public.

Decision:

There was no public participation at this meeting.

6.

QUESTIONS FROM MEMBERS

To consider any questions submitted by Members of the Council, in accordance with Standing Order 4.8.11 (b).

Decision:

There were none.

7.

NOTICE OF MOTIONS

To consider any motions, due notice of which have been given in accordance with Standing Order 4.8.12.

Decision:

There were none.

8.

ITEMS REFERRED FROM OTHER COMMITTEES pdf icon PDF 83 KB

Any items referred from other committees will be circulated as soon as they are available.

Additional documents:

Decision:

8A. REFERRAL FROM SOUTHERN RURAL AREA COMMITTEE: 30 JUNE 2022- CLOSURE OF KIMPTON SURGERY

 

RESOLVED: That Councillor Val Bryant, as representative of North Herts Council on the Hertfordshire Health Scrutiny Board, would take the issue of the closure of rural GP surgeries and raise it as an item to be discussed at the next Health Scrutiny Committee Meeting.

 

8B. REFERRAL FROM CABINET: 13 SEPTEMBER 2022 – MEDIUM TERM FINANCIAL STRATEGY

 

Was considered as Agenda Item 9

 

8C. REFERRAL FROM CABINET: 13 SEPTEMBER 2022 – SOFT PLAY INVESTMENT AT NORTH HERTS LEISURE CENTRE

 

RESOLVED:

 

(1) That Council make the addition of £150k to the Capital programme in 2022/23.

 

(2) That Council move the existing capital allocation of £100k in 2023/24 for refurbishment of the dry-side changing rooms to 2022/23 and reallocate it to the soft play project.

 

REASONS FOR DECISIONS:

 

(1) Introducing a soft play facility at North Herts Leisure Centre will enhance the range of leisure facilities on offer and provide a dedicated play space for families with toddlers and young children within the local area.

 

(2) The new facility will generate additional revenue for the site, aiding the financial recovery of leisure post covid and providing an attractive additional facility for bidders when the new leisure contract is procured in 2024.

9.

MEDIUM TERM FINANCIAL STRATEGY pdf icon PDF 214 KB

REPORT OF THE SERVICE DIRECTOR - RESOURCES

Additional documents:

Decision:

RESOLVED: That Full Council adopts the Medium Term Financial Strategy 2023-28 as attached at Appendix A

 

REASON FOR DECISION: Adoption of an MTFS and communication of its contents will assist in the process of forward planning and the use of Council resources and in budget setting for 2023/2024 to 2027/2028, culminating in the setting of the Council Tax precept for 2023/24 in February 2023. This will (alongside the Council Plan) support the Council in setting a budget that is affordable and aligned to Council priorities.

10.

ANNUAL REPORT OF THE OVERVIEW & SCRUTINY COMMITTEE 2021/22 pdf icon PDF 205 KB

REPORT OF THE CHAIR OF OVERVIEW & SCRUTINY

Additional documents:

Decision:

RESOLVED: That the Annual Report of the Overview & Scrutiny Committee 2021/2022 as attached as Appendix A be noted.

 

REASON FOR DECISION: To enable Council to consider the report of the Chair of the Overview & Scrutiny Committee regarding the work of that Committee in the 2020/2021 Civic Year.

11.

ANNUAL REPORT FOR THE STANDARDS COMMITTEE pdf icon PDF 226 KB

REPORT OF THE SERVICE DIRECTOR – LEGAL AND COMMUNITY & MONITORING OFFICER

Decision:

RESOLVED: That Council receives and notes the Annual Report

 

REASON FOR DECISION: In line with recommended good governance practice to report the work of Standards Committee to the full Membership, to promote and maintain high standards of conduct and to demonstrate a strong commitment to ethical values.

12.

CONSTITUTIONAL AMENDMENT / PANEL APPROVAL & APPOINTMENT REPORT - PART 1 pdf icon PDF 222 KB

This report covers the Transport Panel proposed to replace the Place Panel and Public Transport Users’ Forum (and associated wording for the other Panels), changes for Service Director responsibility and an issue raised regarding one of the Procedure Rule (our Standing Orders).

Additional documents:

Decision:

RESOLVED: That Full Council:

 

(1) Approves the amendments detailed in Appendix A, and the Transport Panel’s Terms of Reference Appendix B.

 

(2) Approves the Member appointments (and Co-Chairs to the extent necessary) to the Transport Panel, as detailed in 8.3-8.4

 

REASON FOR DECISION: To reflect good decision making practice, reflect changes to Service Director’s responsibilities and the review of the Panel arrangements to keep them up to date.

13.

EXCLUSION OF PRESS AND PUBLIC

To consider passing the following resolution:

 

That under Section 100A of the Local Government Act 1972, the Press and Public be excluded from the meeting on the grounds that the following report will involve the likely disclosure of exempt information as defined in Paragraph 5 of Part 1 of Schedule 12A of the said Act (as amended).

Decision:

RESOLVED:  That under Section 100A of the Local Government Act 1972, the Press and Public be excluded from the meeting on the grounds that the following report will involve the likely disclosure of exempt information as defined in Paragraph 5 of Part 1 of Schedule 12A of the Section 200A(4) of the said Act (as amended).

 

 

CONSTITUTIONAL AMENDMENT / PANEL APPROVAL & APPOINTMENT REPORT - PART 2

14.

CONSTITUTIONAL AMENDMENT / PANEL APPROVAL & APPOINTMENT REPORT - PART 2