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Agenda, decisions and minutes

Venue: Baldock Community Centre, Simpson Drive, Baldock

Contact: Amelia McInally (01462) 474514  Email: amelia.mcinally@north-herts.gov.uk

Items
No. Item

4.

APOLOGIES FOR ABSENCE

Decision:

There were no apologies received for absence.

Minutes:

Audio Recording – Start of item – 13 Seconds

 

Councillor Val Shanley, the newly elected Chairman welcomed everyone present at, what was, the first meeting of Baldock and District Committee in the new Civic Year.  Members introduced themselves. 

 

There were no apologies received for absence.

5.

MINUTES - 3 SEPTEMBER 2018 pdf icon PDF 139 KB

To take as read and approve as a true record the minutes of the meeting of this Committee held on the 3 September 2018.

Decision:

RESOLVED:That the Minutes of the Meeting of the Committee held on 3 September 2018 be approved as a true record of the proceedings and be signed by the Chairman.

Minutes:

RESOLVED:That the Minutes of the Meeting of the Committee held on 3 September 2018 be approved as a true record of the proceedings and be signed by the Chairman.

6.

MINUTES - 3 DECEMBER 2018 pdf icon PDF 146 KB

To take as read and approve as a true record the minutes of the meeting of this Committee held on the 3 December 2018.

Decision:

RESOLVED:That the Minutes of the Meeting of the Committee held on 3 December 2019 be approved as a true record of the proceedings and be signed by the Chairman.

Minutes:

RESOLVED:That the Minutes of the Meeting of the Committee held on 3 December 2018 be approved as a true record of the proceedings and be signed by the Chairman.

7.

MINUTES - 4 MARCH 2019 pdf icon PDF 125 KB

To take as read and approve as a true record the minutes of the meeting of this Committee held on the 4 March 2019.

Decision:

RESOLVED:That the Minutes of the Meeting of the Committee held on 4 March 2019 be approved as a true record of the proceedings and be signed by the Chairman.

Minutes:

RESOLVED:That the Minutes of the Meeting of the Committee held on 4 March 2019 be approved as a true record of the proceedings and be signed by the Chairman.

8.

MINUTES - 21 MAY 2019 pdf icon PDF 75 KB

To take as read and approve as a true record the minutes of the meeting of this Committee held on the 21 May 2019.

Decision:

RESOLVED:That the Minutes of the Meeting of the Committee held on 21 May 2019 be approved as a true record of the proceedings and be signed by the Chairman.

Minutes:

RESOLVED:That the Minutes of the Meeting of the Committee held on 21 May 2019 be approved as a true record of the proceedings and be signed by the Chairman.

 

9.

NOTIFICATION OF OTHER BUSINESS

Members should notify the Chairman of other business which they wish to be discussed by the Committee at the end of the business set out in the agenda. They must state the circumstances which they consider justify the business being considered as a matter of urgency.

 

The Chairman will decide whether any item(s) raised will be considered.

Decision:

There was no other business notified.

Minutes:

There was no other business notified.

10.

CHAIRMAN'S ANNOUNCEMENTS

Members are reminded that any declarations of interest in respect of any business set out in the agenda, should be declared as either a Disclosable Pecuniary Interest or Declarable Interest and are required to notify the Chairman of the nature of any interest declared at the commencement of the relevant item on the agenda.  Members declaring a Disclosable Pecuniary Interest must withdraw from the meeting for the duration of the item. Members declaring a Declarable Interest, wishing to exercise a ‘Councillor Speaking Right’, must declare this at the same time as the interest, move to the public area before speaking to the item and then must leave the room before the debate and vote.

Decision:

(1)  The Chairman welcomed those present at the meeting, especially those who had attended to give a presentation;

 

(2)  The Chairman thanked those who were no longer Members of Baldock and District Committee;

 

(3)  The Chairman welcomed Councillor Tom Tyson who was new to the Baldock and District Committee;

 

(4)  The Chairman advised that, in accordance with Council Policy, the meeting would be audio recorded; and

 

(5)   The Chairman drew attention to the item on the agenda front pages regarding Declarations of Interest and reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question.

Minutes:

Audio Recording – Start of Item – 2 Minutes, 37 Seconds

 

(1)  The Chairman welcomed  those present at the meeting, especially those who had attended to give a presentation;

 

(2)  The Chairman thanked Councillor Janine Paterson, who was no longer a Member of that Committee, for all of hard work;

 

(3)  The Chairman welcomed Councillor Tom Tyson who was a new Member of the Committee;

 

(4)  The Chairman advised that, in accordance with Council Policy, the meeting would be audio recorded and that Members of the public and the press may use their devices to fil/photograph, or do a sound recording of the meeting, but to let him know if they were in order to inform all present; and

 

(5)  The Chairman drew attention to the item on the agenda front pages regarding Declarations of Interest and reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question.

11.

PUBLIC PARTICIPATION - BYGRAVE BELL RINGERS

Decision:

Richard Wheen thanked the Chairman for the opportunity to address the Committee and gave a verbal presentation regarding the grant funding application for Bygrave Bell Ringers.

Minutes:

Audio Recording – Start of Item – 5 Minutes, 48 Seconds

 

Richard Wheen and Sue Luckett thanked the Chairman for the opportunity to address the Committee and gave a verbal presentation regarding the grant funding application for Bygrave Bell Ringers as follows:

 

·         Seeking a grant award of £700 to assist with the purchase of four new hand bells, which would allow the group to recruit new members.

 

·         Bygrave Hand Bell Ringers had been operating for 20 years.

 

·         The group currently had 11 members and was managed by a small committee consisting of a Chairman, Secretary/Treasurer and a Musical Director.

 

·         Bygrave Bell Ringers provided enjoyment for many in the locality including performances at village fairs, old peoples’ homes, churches, The Women’s Institute, Baldock Festival, Ashwell Festival and many more.

 

·         The group did not charge for public performances, however accepted voluntary donations which was shared between various local charities.

 

·         Members of the group paid £2 / week subscriptions

 

In order to assist with becoming a little more self-sufficient Councillor Tom Tyson suggested that perhaps Bygrave Bell Ringers, going forward, saved some of the subs received, rather than donate all to charity.

 

All of the Members of Baldock and District Committee asked questions of Bygrave Bell Ringers and contributed to the debate of the application for grant funding.

 

The Chairman thanked Richard Wheen and Sue Luckett for their presentation.

12.

GRANTS AND COMMUNITY UPDATE pdf icon PDF 104 KB

REPORT OF THE POLICY & COMMUNITY ENGAGEMENT MANAGER

 

To bring to the Committee’s attention details of recent requests received for Area Committee Grant Funding, made by community groups and local organisations, which conform to the Authority’s Grants Policy approved by Cabinet on June 14th 2016.

Additional documents:

Decision:

Councillor Jim McNally and Ashley Hawkins (Communities Officer) updated the Committee on recently held, and forthcoming Baldock Community Events.

 

RESOLVED: 

 

(1)       That any unspent funds from the 2018/19 financial year be allocated to Community Initiatives; and

 

(2)       That the actions taken by the Community Development Officer to promote greater community capacity and well-being for Baldock and District area.

 

 

REASON FOR DECISION:  To keep Members of the Committee apprised of the latest developments in community activities in the Baldock and District area.

Minutes:

Audio Recording – Start Time – 26 Minutes, 48 Seconds

 

Following the corporate wide restructure of the District Council, The Community Development Officer updated the Committee on the Policy and Community Engagement Team Restructure.

 

Councillor Jim McNally and Ashley Hawkins (Community Development Officer) updated the Committee on recently held, and forthcoming Baldock Community Events as follows:

 

Baldock Beast – A very successful 7th year of the race had taken place on Sunday 24 February 2019, supported by over 450 runners.

 

The Baldock Events Forum

Continued to provide support to the Baldock Events Forum with the planning for their events in 2019.  This had included support with:

 

(1)       The Big Lunch – had taken place on 2 June 2019, 250 people dining alfresco in Baldock High Street with lots of wonderful entertainment – the weather was very good – a very popular and successful event; and

 

(2)       The Baldock Cycle Challenge – which would take place on 14 July 2019.

 

(3)       Black and Gold Summer Ball – Planned date – 16 November 2019 to be held in St Mary’s Church

 

Councillor McNally thanked both Councillors Val Shanley and Michael Weeks for the enormous amount of help and support.

 

The Community Development Officer was thanked for all of his hard work, in not only assisting with the organising of some of the events, but providing both marshalling and event support at all proceedings.

 

RESOLVED: 

 

(1)       That any unspent funds from the 2018/19 financial year be allocated to Community Initiatives;

 

(2)     That the grant funding of £700 be awarded to Bygrave Bell Ringers to support the purchase of 4 new hand bells.  This would be split as follows:-

 

Baldock Town:              £250

Baldock East:                £100

Weston & Sandon         £50

Arbury:                           £300

 

(3)     That the actions taken by the Community Development Officer to promote greater community capacity and well-being for Baldock and District area.

 

REASON FOR DECISION:  To keep Members of the Committee apprised of the latest developments in community activities in the Baldock and District area.

13.

WARD MATTERS AND OUTSIDE ORGANISATIONS - MEMBERS' REPORTS

To receive any oral reports from Members regarding Ward matters and Outside Organisations.

Decision:

There were no ward matters raised by Members.

Minutes:

There were no ward matters raised by Members.

Audio Recording of Meeting MP3 13 MB