Agenda, decisions and minutes

There were no apologies for absence.

Audio recording – 59 seconds

There were no apologies for absence.

To take as read and approve as a true record the minutes of the meeting of the Committee held on the 11 September 2019, 20 September 2019, 24 November 2021 and 21 December 2021.

RESOLVED:That the Minutes of the Meetings of the Committee held on 11 September 2019, 20 September 2019,  24 November 2021 and 21 December 2021 be approved as a true record of the proceedings and be signed by the Chair.

Audio Recording – 1 minute 04 seconds

The Chair moved the four sets of Minutes for approval and, following no objection from Members present, it was:

RESOLVED:That the Minutes of the Meetings of the Committee held on 11 September 2019, 20 September 2019, 24 November 2021 and 21 December 2021 be approved as a true record of the proceedings and be signed by the Chair.

Members should notify the Chair of other business which they wish to be discussed at the end of either Part I or Part II business set out in the agenda. They must state the circumstances which they consider justify the business being considered as a matter of urgency.

The Chair will decide whether any item(s) raised will be considered.

There was no other business notified.

Audio recording – 1 minute 48 seconds

There was no other business notified.

Members are reminded that any declarations of interest in respect of any business set out in the agenda, should be declared as either a Disclosable Pecuniary Interest or Declarable Interest and are required to notify the Chair of the nature of any interest declared at the commencement of the relevant item on the agenda.  Members declaring a Disclosable Pecuniary Interest must withdraw from the meeting for the duration of the item. Members declaring a Declarable Interest, wishing to exercise a ‘Councillor Speaking Right’, must declare this at the same time as the interest, move to the public area before speaking to the item and then must leave the room before the debate and vote.

(1)        The Chair advised that, in accordance with Council Policy, the meeting would be audio recorded.

(2)        The Chair drew attention to the item on the agenda front pages regarding Declarations of Interest and reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question.

Audio recording – 1 minute 50 seconds

(1)       The Chair advised that, in accordance with Council Policy, the meeting would be audio recorded.

(2)       The Chair drew attention to the item on the agenda front pages regarding Declarations of Interest and reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question.

To receive petitions, comments and questions from the public.

There was no public participation at this meeting.

Audio recording – 2 minutes 11 seconds

There was no public participation at this meeting.

REPORT OF THE SERVICE DIRECTOR – REGULATORY

To seek approval and delegation from the Cabinet Sub-Committee acting as the Council’s shareholder representative in the Hertfordshire Building Control Consortium of companies for the Service Director: Regulatory to vote in favour of the Governance matters within this report and to undertake such actions as necessary in consultation with the Service Director for Legal Community to complete these matters.

RESOLVED:

(1)   That the Cabinet Sub-Committee considered the contents of the report and having done so:

a.     Agreed the option of ‘Proper Officer’ function via the ‘secondment’ model, including cancelation of the delegation of the building control approval function to LA1 and the appointment of a ‘Proper Officer’ via a secondment.

b.     Agreed that the Service Director for Regulatory enters into a new rolling contract term with Hertfordshire Building Control Ltd to provide Building Control functions on behalf of the Council.

(2)   Delegated any action required to complete the above actions and as a result of the review of the client-side Commissioning Panel, to the Service Directors for Regulatory and Legal and Community on behalf of the Council as shareholder.

REASON FOR DECISION: To enable the Council to deliver its building control service in an effective and efficient manner.

Audio recording – 2 minutes 13 seconds

The Service Director – Regulatory presented the report entitled ‘Hertfordshire Building Control – Delegation of Functions and Governance Arrangements’ and advised that the Duty of Care letter referenced at 9.5 in the report had been received since agenda publication. This letter had been signed by North Herts and had been circulated to other Hertfordshire partners.

Councillor Ian Albert, as Chair, proposed and Councillor Elizabeth Dennis-Harburg seconded and, following a vote, it was:

RESOLVED:

(1)  That the Cabinet Sub-Committee considered the contents of the report and having done so:

a.    Agreed the option of ‘Proper Officer’ function via the ‘secondment’ model, including cancelation of the delegation of the building control approval function to LA1 and the appointment of a ‘Proper Officer’ via a secondment.

b.    Agreed that the Service Director for Regulatory enters into a new rolling contract term with Hertfordshire Building Control Ltd to provide Building Control functions on behalf of the Council.

(2)  Delegated any action required to complete the above actions and as a result of the review of the client-side Commissioning Panel, to the Service Directors for Regulatory and Legal and Community on behalf of the Council as shareholder.

REASON FOR DECISION: To enable the Council to deliver its building control service in an effective and efficient manner.