Agenda and decisions

Royston and District Committee - Wednesday, 29th June, 2022 7.30 pm

Venue: Hardwicke Hall, Royston Town Hall, Melbourn Road, Royston

Items
No. Item

1.

WELCOME

Decision:

The Chair welcomed Members and Officers to the meeting.

 

The Chair welcomed Councillor Chris Hinchliff to his first Area Committee meeting following his election in May and placed on record thanks to former Councillor Sarah Dingley.

2.

APOLOGIES FOR ABSENCE

Decision:

There were no apologies for absence.

3.

MINUTES - 8 MARCH 2022, 26 MAY 2022 pdf icon PDF 165 KB

To take as read and approve as a true record the minutes of the meetings of the Committee held on the 8 March 2022 and 26 May 2022.

Additional documents:

Decision:

RESOLVED:That the Minutes of the Meetings of the Committee held on 8 March 2022 and 26 May 2022 be approved as a true record of the proceedings and be signed by the Chair.

4.

NOTIFICATION OF OTHER BUSINESS

Members should notify the Chair of other business which they wish to be discussed at the end of either Part I or Part II business set out in the agenda. They must state the circumstances which they consider justify the business being considered as a matter of urgency.

 

The Chair will decide whether any item(s) raised will be considered.

Decision:

There was no Other Business notified.

5.

CHAIR'S ANNOUNCEMENTS

Members are reminded that any declarations of interest in respect of any business set out in the agenda, should be declared as either a Disclosable Pecuniary Interest or Declarable Interest and are required to notify the Chair of the nature of any interest declared at the commencement of the relevant item on the agenda.  Members declaring a Disclosable Pecuniary Interest must withdraw from the meeting for the duration of the item. Members declaring a Declarable Interest, wishing to exercise a ‘Councillor Speaking Right’, must declare this at the same time as the interest, move to the public area before speaking to the item and then must leave the room before the debate and vote.

Decision:

(1)       The Chair drew attention to the item on the agenda front pages regarding Declarations of Interest and reminded Members that, in line with the Code of Conduct, any Declarations of Interest needed to be declared immediately prior to the item in question.

6.

PUBLIC PARTICIPATION

To receive petitions, comments and questions from the public.

Decision:

The Chair advised there was no public participation at this meeting of the Committee.

7.

GRANTS AND COMMUNITY UPDATE pdf icon PDF 273 KB

REPORT OF THE POLCY AND COMMUNITY MANAGER

 

To advise the Committee on the current expenditure and balances of the Committee Grant budgets.

 

To advise the Committee of the activities and schemes with which the Community Engagement officer has been involved in.

 

To bring to the Committee’s attention some important community-based activities that will take place during the next few months.

Additional documents:

Decision:

RESOLVED:

 

(1)  That Officers would explore possible options of how Town Talks and Area Committee meetings could improve to be more effective and accessible for public and Members, in line with the Council Constitution and Terms of Reference of the Committee.

 

(2)  That the Royston Surgeries be reduced to once every two months on the second Saturday of the month, starting from the Surgery scheduled on Saturday 10 September 2022.

 

(3)  That the Committee be recommended to endorse the actions taken by the Community Engagement Officer to promote greater community capacity and well-being for Royston.

 

REASONS FOR DECISIONS:

 

(1)  To ensure the Committee is kept informed of the work of the Community Engagement Officer.

 

(2)  The Community Engagement Officer is seeking advice from the Committee on the best way forward with regards to future provision of Town Talk and Councillor Surgeries.

 

(3)  This report is intended to inform Members of the financial resources available to the Committee. It draws attention to the current budgetary situation by assisting in the effective financial management of the Area Committee’s budget. This ensures that all actions are performed in line with the Authority’s Financial Regulations, the Council’s Constitution, and the guidance of the existing Grants policy as agreed by Cabinet in January 2020.

 

(4)  The awarding of financial assistance to voluntary organisations and the use of discretionary spending allows the Committee to further the aims of the Council Plan.

8.

HIGHWAYS ISSUES

The Chair to lead a discussion regarding any issues raised, including current and proposed highways schemes.

Decision:

A verbal update was provided by Herts County Councillor Fiona Hill regarding Highways Issues.

9.

WARD MATTERS AND OUTSIDE ORGANISATIONS - MEMBERS' REPORTS

To receive any verbal reports from Members regarding Ward matters and Outside Organisations.

Decision:

Councillor Ruth Brown gave a verbal update to Members on the Town Twinning Association and Royston First.