Decision:
The Chair welcomed everyone to this virtual Employment Committee meeting that was being conducted with Members and Officers at various locations, communicating via audio/video and online and advised that there was the opportunity for the public and press to listen and view proceedings.
The Committee, Member and Scrutiny Manager gave advice regarding the following:
• Attendance;
• Live Streaming;
• Noise interference;
• Rules of Debate;
• Voting.
The Chair, Councillor Martin Stears-Handscomb started the meeting proper.
Minutes:
Audio Recording – 1 second
The Chair welcomed everyone to this virtual Employment Committee that it was being conducted with Members and Officers at various locations, communicating via audio/video and online.
He invited the Committee, Member and Scrutiny Manager to explain how proceedings would work and confirm that Members and Officers were in attendance
The Committee, Member and Scrutiny Manager gave advice regarding the following:
Attendance
A roll call of Members and Officers was undertaken to ensure that they could hear and be heard.
Live Streaming
The meeting was being streamed live on the Council’s You Tube channel and also recorded. If live streaming failed the meeting would adjourn. If the live stream could not be restored within a reasonable period then the remaining business would be considered at a time and date fixed by the Chair. If the Chair did not fix a date, the remaining business would be considered at the next ordinary meeting.
Please stay in view of the camera at all times.
If for any reason the meeting was not quorate an Officer would notify attendees by interjecting the meeting. The meeting would adjourn immediately. Once the meeting was quorate the meeting would resume. If connection could not be restored within a reasonable period, then the remaining business would be considered at a time and date fixed by the Chair. If the Chair did not fix a date, the remaining business would be considered at the next ordinary meeting.
Only Members present for the entire debate and consideration of an item were entitled to vote. If technology failed for a Member during the debate and they rejoined the meeting, they would not be able to vote on that item.
Noise interference
Electronic devices should be muted and all present should have the mute button on their tablet or computer activated when not speaking.
Rules of Debate
If a Member wished to speak they should use the raise hand button and unmute their microphone before speaking.
Voting
When requested to vote, voting would be via the Green tick for “Yes”, Red Cross for “No” and Blue Raise Hand for “abstain”, located in the participants section at the bottom of the screen. To enable the votes to be counted, votes should not be cleared until requested to do so.
Details of how Members voted would not be kept or minuted unless a Recorded Vote was requested or an individual requested that their vote be recorded, and it would not be heard or seen on the audio and YouTube recordings of the meeting.
Part 2 Item
There was a Part 2 paper for this meeting. When the Committee had resolved to move into Part 2 the host would ask the Committee members and relevant officers to join a Break Out Room which would need to be accepted. Members and Officers would automatically be transferred to the Break Out Room where the Part 2 discussions would be held. There would be a short delay whilst the host administered the Break Out Room.
Once the Part 2 discussions had concluded Members would need to move back into the public part of the meeting. Whilst the part 2 discussions took place the live stream of the meeting would continue live on the You Tube channel with a holding message.
To leave the break out room Members and Officers would need to select the blue ‘leave break out room’ option at the right hand corner of the screen. Please chose leave break out and do not select leave meeting.
Members would then be automatically redirected to the public part of the meeting.
The Chair, Councillor Martin Stears-Handscomb, started the meeting proper.