Decision:
The Chair welcomed everyone to this virtual Council meeting that was being conducted with Members and Officers at various locations, communicating via audio/video and online and advised that there was the opportunity for the public and press to listen and view proceedings.
The Committee, Member and Scrutiny Manager gave advice regarding the following:
· Attendance;
· Live Streaming;
· Noise interference;
· Rules of Debate;
· Voting;
· Part 2 Items.
The Chair, Councillor Terry Tyler started the meeting proper.
Minutes:
Audio Recording – 15 seconds
The Chair welcomed everyone to this virtual Council meeting that was being conducted with Members and Officers at various locations, communicating via audio/video and online. There was also the opportunity for the public and press to listen and view proceedings.
The Committee, Member and Scrutiny Manager gave advise on the following:
The protocol regarding remote /partly remote meetings had been circulated via the Members’ Information Sheet and was available on the Council’s website and therefore the information that would be delivered would be abridged to that previously given.
Attendance
The Committee Member and Scrutiny Manager undertook a roll call of Members, Officers and members of the public to ensure that they could hear and be heard.
Live Streaming
The meeting was being streamed live on the Council’s You Tube channel and also recorded via Zoom. If live streaming failed the meeting would adjourn. If the live stream could not be restored within a reasonable period then the remaining business would be considered at a later date.
Please stay in view of the camera at all times
If for any reason the meeting was not quorate an Officer would notify attendees by interjecting the meeting. The meeting would adjourn immediately. Once the meeting was quorate the meeting would resume. If connection could not be restored within a reasonable period, then the remaining business would be considered at a later date.
Only Members present for the entire debate and consideration of an item were entitled to vote. If a remote Member lost connection the Chair may adjourn the meeting for a short period to enable connection to be re-established. If the Chair did not adjourn the meeting the Member would be deemed to have left the meeting at the point of failure and be deemed to have returned at the point of re-establishment. Only Members present for the entirety of debate and consideration of an item were entitled to vote.
Mobile phones and other noise emitting devices should be muted.
The mute button on tablets or computers should be muted unless speaking.
If a Member wished to speak they should use the raise hand button (located under participants).
When satisfied that there had been sufficient debate the Chair would request that the Committee, Member and Scrutiny Manager read out the recommendation that Members will be voting upon.
When requested to vote, voting would be via the Green tick for “Yes”, Red Cross for “No” and Blue Raise Hand for “abstain” functions.
Part 2 Item
There was a Part 2 paper for the meeting this evening. Once Council had resolved to move into Part 2 the host would ask Members and relevant officers to join a Break Out Room which would need to be accepted. Members and Relevant Officers would then be automatically transferred to the Break Out Room where the Part 2 discussions would be held.
Once the Part 2 discussions had concluded Members would need to move back into the public part of the meeting. Whilst the part 2 discussions were happening the live stream of the meeting would have continued live on the You Tube channel with a holding message.
The Chair, Councillor Terry Tyler started the meeting proper.