Minutes:
Audio Recording – 23 Seconds
The Chair welcomed everyone to the virtual Planning Control Committee meeting that was being conducted with Members and Officers at various locations, communicating via audio/video and online and advised that there was the opportunity for the public and press to listen and view proceedings.
The Committee, Member and Scrutiny Officer gave advice regarding the following:
Attendance
A roll call was undertaken to confirm that the required Members, Officers and Registered Speakers were present and could hear and be heard.
If for any reason the meeting was not quorate an Officer would interject the meeting and the meeting would adjourn immediately. Once the meeting was quorate the meeting would resume.
If a remote Member were to lose connection the Chair may adjourn the meeting for a short period to enable connection to be re-established. If the Chair did not adjourn the meeting the Member would be deemed to have left the meeting at the point of failure and be deemed to have returned at the point of re-establishment.
Only Members present for the entirety of debate and consideration of an item were entitled to vote.
Live Streaming
The meeting was being streamed live on the Council’s YouTube channel. If live streaming failed the meeting would adjourn. If the live stream could not be restored within a reasonable period then the remaining business would be considered at a time and date fixed by the Chair.
If the Chair did not fix a date, the remaining business would be considered at the next ordinary meeting.
If technology failed for a member of the public who had attended to participate and was unable to do so, the Chair may decide to adjourn or proceed to the next item of business to allow for connection to be re-established. If connection could not be restored within a reasonable period, the Chair could decide to conclude the remaining business. If a Member or Member of the Public dropped out of the meeting and was unable to connect by video, an email had been sent with instructions on how to join the meeting via telephone.
Noise Interference
The Committee, Member and Scrutiny Officer asked all in attendance to ensure that electronic devices were muted.
Rules of Debate
If a Member wished to speak they should use the raise hand button and this would alert the host that they wished to speak.
Members were reminded that the normal procedure rules in respect of debate and times to speak would apply.
Voting
When requested to vote, Members were informed to vote using the Green tick for ‘Yes’, Red Cross for ‘No’ and Blue Raise Hand for ‘abstain’.
Details of how Members voted would not be kept or minuted unless a Recorded Vote was requested or an individual requests that their vote be recorded.
The Committee, Member and Scrutiny Officer would clearly state the result of the vote and the Chair would proceed to the next agenda item.
The Chair, Councillor Ruth Brown, started the meeting proper.